Roberts Rules is used to protect the rights of everyone and keep things moving in an orderly fashion. General Robert said in his original edition of the rules that we should never be technical or more strict than is absolutely necessary for the good of the meeting.
Roberts Rules of Order provides effective rules and procedures for making deliberate decisions in a public meeting, however, remembering all the details of parliamentary procedure can be difficult without a quick reference guide.
Roberts Rules is not used to be overly stuffy or formal in meetings, but it is a way of having good meetings without any more formality than is necessary. Roberts Rules is used to protect the rights of everyone and keep things moving in an orderly fashion. General Robert said in his original edition of the rules that we should never be technical or more strict than is absolutely necessary for the good of the meeting. Use your judgment…”
Call to order – The chair, will call the meeting to order with one rap of the gavel or by simply stating that the meeting will come to order at the stated specific time.
The chair leads the meeting and will move through the items on the agenda.
Roberts Rules allows for multiple items to be considered in concert, so the board may choose to group agenda items and resolve them together.
Ex. “It has been moved and seconded to approve new school policies (resolutions 1-5). Is there discussion?" The policies are then discussed and then voted on together.
The chair recognizes others on the agenda scheduled to present committee reports, state the school reports, financial reports, etc., and these reports may be provided by leadership, management staff or consultants in addition to board members, as may be appropriate.
After reports, the chair generally moves into old business and announcements including upcoming dates and the next scheduled meeting. With no further business to come before the board, the chair may adjourn the meeting.
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photo credit: wikipedia Roberts Rules of Order